Installation Folder

You may have noticed that no installation folder choice was given during installation and that the program has been installed into c:\WineBase32 by default rather than the usual c:\Program Files (x86)\winebase32

There is a very good reason for this so just remember that WineBase can be found in the WineBase32 folder which in your list of folders on the C: drive can be found right after the Windows folder.

Migrating your existing data to WineBase v10.35

If you're currently using a version of WineBase prior to v7.0, such as v5.4, v5.3 etc. then you will need to find and move your existing data files so that the program can find them.

If you're currently using v7.0 or any version starting in a 7 then you've done all this before so you don't need to do it again.

For everybody else the first step is to determine where your existing version of WineBase is installed.


Because it's possible that you may have more than one existing installation of WineBase on your computer and it's important that we copy the data files from the right place.


Before you do any of this though if WineBase v10.35 is still running then please shut it down, that is close it completely not just minimise to an icon on the Taskbar.

Use the File - Exit the Program menu options or click on the big X button in the top right hand corner of the WineBase window.

This help file will continue to run because it's running in your Browser not within WineBase.

The desktop icon for WineBase v10.35 is called WineBase32 and it looks like this. The icon for previous versions looks exactly the same except that the description just says "WineBase". Yeah okay not that obvious a difference and a new icon might have made it a bit more obvious but I rather like the existing one.

The icon should be on the same desktop if you're running a 32bit build of Windows 7 or Vista or XP.

If you've been running WineBase on a 64bit build of Windows 7 using a virtual machine via VirtualPC or VMware Player then you'll have to launch the virtual machine and find the WineBase icon on it's desktop.

Right click on the WineBase icon to show the menu, select the bottom option Properties to see where the program is installed. It's probably c:\winebase but could be c:\Program Files\winebase or even somewhere else.

This is the folder you need to copy the existing data files from.

If by some chance you've lost your desktop icon for WineBase and you start the program via the Start menu then find WineBase in the WineBase folder in the list of programs and right click on it to bring up the same menu.

Please not that these screen shots are for Windows 7 and may differ depending on what version of Windows you're currently using. They're not that different though and the methods and options outlined are still applicable.

The location can be found via the Shortcut TAB in the Starts in: section and if you're using Windows 7 you can click on "Open File Location" to go straight to the folders contents. Otherwise take note of the folder name and use Windows Explorer to find that folder and list it's contents.

Copy the files

The next step is to copy your existing data files and I do mean COPY and not MOVE all files of type...

.DTA The main data files for the program.
.PAU The monthly transaction files and there may be a lot of these.
.WBD Program settings files.

All these files need to be copied to the c:\WineBase32 folder and replace any existing files of the same name.

Now I have no idea how you use Windows Explorer but for finding and moving files it's a lot easier if you first...

From the View menu select Details and then from the View menu again select Group by Type (Win 7) or Arrange icons by Type and Show in Groups (XP).

So select the files, one group at a time by Left clicking on the first file in the group and then holding the keyboard Shift key down left click on the last file in the group so all files in the group are highlighted.

OR you can hold down the keyboard Ctrl key and left click on each file in turn until they're all highlighted.

Strictly speaking you don't need MAPFILE.DTA, MYCELLAR.DTA or RACKFILE.DTA as the program doesn't use them but it doesn't matter if you do copy them as the program will ignore them anyway.

And back to copying the files

The foolproof way to copy these files especially if you're using a virtual machine is to then select Edit on the menu and then Copy.

And why are we doing it this way rather than the simpler and more direct Drag and Drop method.

Two reasons...

1. With Drag and Drop it's really easy to Move files rather than Copy them. We do not want to move our existing data files. We want to make a copy of them and then move that copy to the new location. This way our original data files remain intact and where they've always been so if anything goes wrong in the copying process and the data files don't end up where they should be then you can just do it again.

2. WineBase versions prior to v7.0 can run on any version of Windows from Windows 3.1 all the way through to Windows 7 (and 8, though still to try this) and Edit/Copy - Edit/Paste menu options are equally applicable to File Manager (Win 3.1) and all versions of Windows Explorer.

Then find the c:\WineBase32 folder, click on it once to highlight it and then select Edit on the menu and then Paste.

And yes you do want to replace any existing files if prompted to do so.

Other data files

If you're made Attached Text files such as wine0001.txt and wish to keep them then COPY all .TXT files to c:\WineBase32\TextFile

If you have some Wine Label graphics then copy all .BMP files (rename any .BML files to .BMP first) to c:\WineBase32\Labels

If you need a graphics program to do this I suggest you use the excellent IrfanView which can be found here

Copying from another PC

The process is the same except you're probably going to copy all the files onto a USB drive (Stick or Disk) or across a network. The important thing to remember is that it doesn't matter where the files are coming from is that you're COPYING them, NOT MOVING them so if something goes wrong all your original data files are still there.

Hint: Do NOT select "Move to Folder".

So where does that leave Cellar Mapping

For some time now, several years in fact this warning has been in the program...

Well the day has come to finally remove Cellar Mapping from WineBase. It never worked that well anyway and it was far too much work for what is a fairly simple task. The final nail in the coffin was the amazing amount of code required to run it and in getting this program to run on 64 bit builds of Windows something had to go.

If you have been using it you will now have to translate your Cellar Mapping info over to the Location field. This isn't that hard to do, nor is using the Location field. It just requires a bit of thought to go into the process of how and where you store your wines and how you record that information. To make the Location field more effective for multiple locations I have increased the space in the Index Listings so you can see all 29 characters of the Location field.

This Help file has a useful section on this subject in Locate Wines in the Cellar

Run WineBase v10.35

And lastly you need to start WineBase v10.35 again as it's got a few housekeeping things to do with your just copied data files which it will do all by itself when you start it.